The best way to record all work done is through what system?

A work order system is the most effective method for recording all work done in a collections system. This system provides a structured process for documenting requests, tasks, and the status of the work completed by maintenance staff. Through a work order system, details such as job descriptions, locations, the personnel involved, the time taken, and materials used can be recorded systematically.

This documentation is crucial for various reasons, including accountability, tracking performance, analyzing work trends, and planning future maintenance activities. Additionally, a work order system often includes features that allow for easy retrieval of past records, facilitating audits and evaluations of maintenance efficacy over time.

In contrast, the other systems mentioned do not serve the purpose of comprehensive work tracking. Closed circuit TV is primarily used for security and surveillance, not for maintenance documentation. A Polaroid system merely captures images without providing detailed contextual information. Similarly, a tape recorder is limited to audio recording, lacking the structured information necessary for thorough work documentation. Therefore, a work order system stands out as the most appropriate choice for effectively recording all work done.